Navigating and Understanding Motion's Interface πŸ“Š

Motion is a productivity management tool with three core tabs: the Calendar tab, the Project tab, and the Booking tab. πŸš€ This makes Motion a versatile 3-in-1 solution, encompassing calendar management, project organization, and booking management.

Calendar Tab: Your Day-to-Day Hub πŸ—“οΈ

The Calendar tab serves as your central hub for managing your daily schedule, displaying tasks, meetings, and events. Here's an organized overview of the key components within the Calendar tab:

  1. Calendar Interface: In the central part of the screen, you'll find the Calendar itself. This section provides an overview of your daily agenda, displaying tasks and meetings. Tasks have checkboxes for easy completion, while events are displayed differently. Motion allows aggregation of events from various calendars into one unified view.

  2. Calendar List and Agenda: To the left and right of the calendar interface, respectively, you'll find:

    • Calendar List: Contains all your connected calendars, providing a comprehensive view. Motion supports multiple calendars.

      • My Calendars: Automatically sync with Motion.

      • Frequently Met With Calendars: Toggle shared calendars on and off easily.

    • Agenda: Offers a comprehensive view of daily tasks and upcoming meetings.

  3. Date Picker: Easily navigate to specific dates by clicking on the date picker.

  4. Search Teammates: Search for your colleague's name or email, and their shared calendar will appear, allowing you to find the best time for a meeting.

  5. Timezone Settings: Customize your timezone preferences, including primary, secondary, and tertiary timezones.

  6. Calendar List: Display events from multiple calendars in a unified interface.

  7. Agenda: On the right-hand side, you'll find the Tasks (and events if toggled), providing a comprehensive view of your daily tasks and upcoming meetings.

  8. Resolve Issues Box: Identifies tasks that couldn’t fit or meet the deadline

  9. Add Tasks: There's an "Add Task" button that opens the Task Modal, enabling you to input details such as title, priority, duration, start date, and due date. You can also customize further details like status and scheduling.

  10. Task Modal: The Task Modal is where you create tasks with various details:

    • Title: Provide a title for the task.

    • Priority: Define the task's priority.

    • Duration: Specify the task's duration.

    • Schedule: Determine when the task should be scheduled, including the frequency (one-time or recurring).

    • Chunk (if applicable): Break the task into smaller chunks if needed.

    • Start Date: Set the task's start date.

    • Due Date: Establish the task's due date.

  11. Search Icon: Easily find what you need by searching for your events and tasks.

  12. Calendar Settings: Customize your experience by adjusting your start week, controlling the visibility of completed tasks, and choosing how you want to see your events in the Agenda List.

  13. Calendar View: Tailor your view by selecting whether you prefer to see your calendar tab in 'Week' or 'Day' view.

  14. (+) Button: Opens up the Event modal to create an event you’d like to schedule.

Task Modal

  • Workspace/Project: Move a task to a different project or workspace by clicking on these buttons on the modal.

  • Tools: Enhance the task description by incorporating formatting features such as bold, italic, underline, or by utilizing numbered lists and checklists.

  • Duration: For tasks longer than 30 minutes, click the duration to split it into smaller chunks and select a minimum duration.

  • Task Changelog: A chronological record of recent updates to the task. You can read more about it here.

Projects Tab: Your Planning and Collaboration Hub πŸ“‘

If the Calendar tab focuses on day-to-day management, the Projects tab is your go-to place for planning, organization, and collaboration. This tab is particularly useful if you're part of a larger team or organization. Here's what you'll find within the Projects tab:

  1. Workspaces: Workspaces act as buckets to organize your project tasks. You can create workspaces for different departments, clients, or specific project types. 🏒

    • My Tasks Workspace: Your personal workspace that houses all your tasks.

  2. List View: The List View presents a comprehensive list of tasks and projects, allowing you to view essential details like title, priority, due date, status, and more. It's highly customizable, enabling you to tailor your view according to your preferences. πŸ“‹

  3. Project View: Access a list of all your projects, filter, group, and explore project details. πŸ“Š

  4. Kanban Board: Visualize tasks or projects using a Kanban board, which is especially useful for managing workflow visually. πŸ“ˆ

You can create saved views that suit your specific needs, enhancing your project management capabilities.

List View πŸ“Š

  • Workspace section: Includes your private and public workspaces, allowing you to open a workspace by clicking its name. For quick access to projects, click the arrow next to the workspace name to reveal project names.

  • Columns

    • Deadline: Indicates when tasks are due and need completion.

    • Status: Displays the current state of each task. Statuses help you monitor the lifecycle of the task.

    • Priority: Signifies the importance of tasks.

    • Duration: Task duration is simply the amount of time needed to finish a task, from beginning to end. It's the time it takes to complete all the steps required for the task, including any breaks or interruptions.

    • Scheduled On: Highlights when tasks are scheduled for completion.

    • Assignee: Designates the owner of a task. In shared workspaces, click the assignee name to reassign it to another member.

    • Labels: Represents the tags associated with tasks. Labels aid in categorizing and organizing projects and tasks.

  • Custom Columns: Personalize your view by clicking β€œ+” on the right-most column to hide or display columns.

  • Blockers: Shows task dependencies and maintains a synchronized workflow.

Kanban View

The Kanban view offers a visual representation of tasks or projects organized on a Kanban board. In this view, tasks and projects are represented as cards or tiles. These cards are organized into customizable columns.

  • Filters: Use the available filter options to change how projects and tasks are displayed.

  • Task Tiles: Includes task details including the title, priority, status, duration, etc. Just click on any of them to make updates! Click on the task tile to open the modal and access the full task details.

The Booking tab is your control center for managing booking links and scheduling. It simplifies one-on-one meetings with external contacts and offers customization options for booking links. Here's what you'll find in the Booking tab:

  1. Traditional Booking Links: Customize booking links for various types of meetings, such as sales calls, onboarding sessions, or interviews. πŸ“†

  2. Drag Times: Simplify the process of scheduling one-on-one meetings with external contacts. This feature minimizes the back-and-forth emails involved in scheduling. πŸ•’

  3. Generate Message: Customize and preview the message that accompanies your booking links. βœ‰οΈ

Settings Tab: Tailoring Motion to Your Preferences βš™οΈ

In the Settings tab (represented by a gear icon), you can customize your Motion experience according to your preferences. Here's what you can adjust:

  • Calendars: Fine-tune your calendar preferences. πŸ—‚οΈ

  • Auto-scheduling Settings: Manage your auto-scheduling preferences. Access your tasks on your external calendar by turning on this setting. πŸ”„

  • Display Task Names: Tasks will show as β€œFree [Motion Task]” and β€œBusy [Motion Task]” when disabled.

  • Default View: Customize your default view settings. Change the start of the calendar week from Sunday to Monday, or enable dark mode. πŸ“

  • Timezone Settings: Configure your timezone preferences. Click on the dropdown to select a default or secondary timezone. The default timezone is used for scheduling tasks and bookings. πŸ•°οΈ

  • Account Settings: View your account email and access options to log out or delete Motion tasks. πŸ”’

    From here, you can:

    • Review your plan details (current subscription, price, renewal date).

    • Update your payment method.

    • Remove tasks and Motion events from your main calendar.

    • Cancel your account.

Help Tab: Getting Assistance ❓

The Help tab, represented by a question mark symbol, is your gateway to getting assistance. Click here and then "Send us a message" to get in touch with our support team. πŸ†˜

We hope that this guide has been helpful!

If you have any questions or need further assistance, don't hesitate to contact our support team. πŸš€

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