How to Show Completed Tasks

Note: This article assumes you've read "Creating a Task in Motion" [here]. If you haven't, we recommend starting there for foundational concepts.

TL;DR

Tasks are the building blocks to success in Motion. When you complete a task you are putting yourself one step closer to accomplishing your productivity goals. With that said, some Motion customers may prefer to view all their completed tasks on their calendar to reflect on their productivity, while others may prefer an ‘out of sight, out of mind’ approach.

In this article, we will learn how to toggle on/off completed task visibility in your calendar; to either keep your completed tasks visible or remove them from sight.

Please Note: In order for a task to be deemed 'completed' you must click 'Complete'. Failing to select 'Complete' will result in the task continuing to be auto-scheduled by Motion's AI.

Why Show or Hide Completed Tasks?

Show tasks for project review, progress tracking, and workload analysis.
Hide tasks to reduce visual clutter and focus on pending work.

How to Display or Hide Completed Tasks

Navigate to the Calendar tab.
Click ‘Display Options’ atop the page of the Motion calendar tab.
Toggle ‘on’ the display option to: ‘Show Completed Tasks’.
Toggle ‘off’ the display option to hide your completed tasks.

This article focuses on how to display completed tasks on your Motion calendar.

If you want to learn how to surface specific tasks in your project views (List View, Kanban View, or Gantt View), click [here].
If you’re interested in further customizing your Motion experience by color-coding calendars, events, and projects, click [here].

FAQs:

1. Why don't I see completed tasks on my Google/Outlook calendar?

Motion only syncs auto-scheduled tasks to external calendars. Completed tasks won't appear in Google/Outlook. To learn more about syncing tasks to your external calendar click [here].

2. How do I hide tasks from future project stages?

Click Display Options
Toggle Hide Tasks in Future Stages

Learn more about stages and project workflows [here].

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TL;DR

In this article, we will learn how to toggle on/off completed task visibility in your calendar; to either keep your completed tasks visible or remove them from sight.

Please Note: In order for a task to be deemed 'completed' you must click 'Complete'. Failing to select 'Complete' will result in the task continuing to be auto-scheduled by Motion's AI.

How to Display or Hide Completed Tasks

Navigate to the Calendar tab.

Click ‘Display Options’ atop the page of the Motion calendar tab.

Toggle ‘on’ the display option to: ‘Show Completed Tasks’.

Toggle ‘off’ the display option to hide your completed tasks.

This article focuses on how to display completed tasks on your Motion calendar.

If you want to learn how to surface specific tasks in your project views (List View, Kanban View, or Gantt View), click [here].

If you’re interested in further customizing your Motion experience by color-coding calendars, events, and projects, click [here].

FAQs:

1. Why don't I see completed tasks on my Google/Outlook calendar?

Motion only syncs auto-scheduled tasks to external calendars. Completed tasks won't appear in Google/Outlook. To learn more about syncing tasks to your external calendar click [here].

2. How do I hide tasks from future project stages?

Click Display Options

Toggle Hide Tasks in Future Stages

Learn more about stages and project workflows [here].