Booking Links 101
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Note: This article assumes you've read "Calendar Settings (Understanding How Motion Works With Calendars)". If you haven't, we recommend starting there for foundational concepts.
Booking links simplify appointment scheduling. Whether you are a small business owner, event organizer, or an individuals seeking streamlined bookings; booking links are your tool for streamlined appointment scheduling. This article will highlight the essential details for gaining maximum benefit of your booking links.
Choose when guests can book meetings based on your availability. For example, you can specify that meetings are available from 8:00 AM to 6:00 PM, or any other time range that suits your working hours. Motion allows you the flexibility to define your preferred work hours.
Determine how far ahead guests can book meetings with you. You have the freedom to select the booking window that aligns with your preferences. For instance, you have the flexibility to enable bookings up to a year in advance or opt for a shorter window based on your needs.
Show availabilities for the desired time frame. Motion lets you display available meeting slots for the next 30 days, 60 days, or any other duration that suits your scheduling preferences.
"Preferred times" are specific time slots you can define in a custom schedule to let guests know which times work best for you. Simply click on a time block to mark it as a preferred time.
Motion's attendance requirements allow you to check for calendar conflicts from selected attendees. For example, let's say you and Bob are conducting interviews with candidates. When candidates use your booking link, you can add Bob as an attendance requirement. Motion will then cross-check the availability of both you and Bob against the candidates' selected time slots.
This ensures that the meeting is scheduled at a time when both you and Bob are available, preventing scheduling conflicts and facilitating a smooth interview process.
To prevent back-to-back meetings and allow time for transitions, you can set a buffer time between meetings. For example, you can set a buffer time of 15 minutes, providing some breathing room for preparation or wrapping up the previous meeting. Additionally, you can create a time block event following the meeting to allow for additional preparation or wrap-up time.
Define the maximum number of meetings per day for this specific booking link. For instance, you can allow unlimited meetings per day or set a specific limit based on your preferences.
Provide an event name that your invitees will see, such as "User Interview" or "Sales Meeting." Specify the duration of the meeting, such as 30 minutes, and you can add additional duration options to cater to different meeting needs.
You can also include a video conferencing link or specify a custom location for the meeting, such as a Zoom meeting link or a specific meeting room. Set the host of the calendar event by providing their email address and name.
After an invitee books a time, you have the option to add additional guests to the event. Simply search for their email addresses and include them as guests.
Improve attendance rates by enabling reminder emails to be sent before the scheduled meeting. This ensures participants don't miss important meetings and helps keep everyone on track.
To make it even more convenient for clients to schedule meetings with you, add your Motion booking link to your email signature. This allows recipients of your emails to easily access your availability and book consultations with you directly from the email. Simply include a short message like "Schedule a consultation with me" followed by the hyperlink of your booking link.
By combining the power of your consulting website and email signature with Motion's booking links, you create a frictionless experience for your clients. They can visit your website, click on the booking link to schedule a consultation, or directly book a meeting with you from your email signature.
This seamless process saves time and eliminates the need for back-and-forth communication, allowing you to focus on delivering exceptional consulting services.
Include questions in your booking links that can either be required or optional. These fully customizable and personalized questions can be tailored to allow for single-line replies, multi-line replies, or multiple choice questions. Based on your requirements, you can as many questions as you'd like in your booking links.
Ex: Add a question requiring the recipient to include their phone number for an alternative communication method.
One way to personalize your booking link is by changing the base URL.
Here’s how:
Navigate to the ‘Settings’ tab (⚙️).
Locate ‘Booking’ on the left sidebar and click on it.
Enter your preferred base URL.
Hit ‘Save.’
Note: Changing your base URL means that your previously copied template links will no longer work and have to be updated.
Edit the message availability template to your liking.
You’ll see the preview on the right.
Scheduling can be unpredictable, and there may be instances in which a colleague, client, or business partner will request an impromptu meeting. With one-time booking links you can handle these requests in a flash with enhanced professionalism.
One-time booking links allow you to create a tailored booking link with specified availability reflected on your current weeks schedule. Simply drag your preferred meeting times on the calendar and Motion will customize your booking link to match your preferences.
Steps for setting up a one-time booking link:
Select 'Booking Links' from atop the page.
Select 'create one-time link'.
Drag your preferred meeting times on the schedule and edit your meeting details.
Select 'copy message' to copy and paste your booking link message in an email.
Busy events will be respected by your booking link, meaning they will not be shown as times of availability.
With that said, creating a one-time link and manually dragging a meeting time over an existing busy event will override the existing event and provide booking link availability.
We usually see this if the calendar doesn’t have the attendance green light. To fix this, you can add the calendar to the “Attendance Requirements” field in the booking template settings.
Absolutely! Your free Motion tasks are algorithmically considered less important than busy ones. They can be moved, for example, to a later time-slot on the same day or week, ensuring that you can still meet your deadlines and commitments.
Sorry, no can do. Busy tasks (algorithmically marked as such) are approaching their deadlines. Allowing someone to book over a busy task could potentially result in missing its deadline. When someone uses your booking link, it won't show available times over busy tasks but will display times when there are free tasks, ensuring your deadlines are met.
No. Since fixed tasks are 'locked' into specific time slots (algorithmically marked as busy), they will not appear in your availability.
You bet!
To embed your booking link on your website, go to the "Booking" tab, click the three dots on the booking link, and select "Embed on website." As for embedding your booking link on your lead magnet form, it depends on the platform or tool you're using to create the form. Many form builder tools, such as WordPress plugins, form builder plugins, or website builders, allow users to embed custom HTML or JavaScript code within the form.
It isn’t possible to customize the booking page at this time, but stay tuned for updates!