Integrations in Motion: Native, Zapier, and API

Note: This article assumes you've read "Native Integrations in Motion: Task from Email & Task from Siri" [Link]. If you haven't, we recommend starting there for foundational concepts.

TL;DR:

Integrations in Motion unlock powerful workflows, connecting Motion with other tools to reduce manual tasks, increase productivity, and streamline your team's operations.

Motion supports integrations across three primary methods:

  1. Native Integrations – Built directly into Motion for simple, out-of-the-box functionality.

  2. Zapier Integrations – Flexible automations connecting Motion with 5,000+ tools.

  3. API Integrations – Fully customizable workflows via Motion's REST API.

Let’s break each one down in detail.

1. Native Integrations

Native integrations are built directly into Motion and offer seamless functionality for common workflows.

1.1 Task from Email

  • Overview: Automatically create tasks in Motion directly from your inbox.

  • How it works: Forward an email to your unique Motion task creation email address.

  • Use case: You receive an important client email → Forward it to Motion → It shows up as a task in your inbox.

  • Learn more about Task from Email

1.2 Task from Siri

  • Overview: Create tasks in Motion hands-free using Siri.

  • How it works: Use a Siri shortcut to add tasks to Motion.

  • Use case: While driving or on the go, you can say, “Hey Siri, Motion, create a task for XYZ”.

  • Learn more about Task from Siri

2. Zapier Integrations

Zapier allows you to connect Motion with thousands of other applications, automating workflows without writing a single line of code. Learn about which Zapier actions are supported in Motion [here].

2.1 Why Use Zapier?

  • Automation Across Tools: Connect Motion with CRMs, marketing platforms, and task managers.

  • Reduce Manual Work: Automate repetitive workflows.

  • Scalable Solutions: Build workflows for teams of any size.

2.2 Common Zapier Use Cases

Use Case 1: Motion ↔ Pipedrive

  • Scenario: Automatically create tasks in Motion when a deal moves stages in Pipedrive.

  • Trigger: Deal stage changes to "Contract Signed."

  • Action: Create a task in Motion titled "Follow up with client X."

  • Why it matters: Sales teams can ensure smooth handoffs without manually duplicating tasks.

Use Case 2: Motion ↔ Google Sheets

  • Scenario: Automatically log completed tasks from Motion into a Google Sheet.

  • Trigger: Task marked as "Completed."

  • Action: Add a row in Google Sheets with task details.

  • Why it matters: Maintain a historical log for reporting and analysis.

2.3 Setting Up a Zap in Motion

Follow these steps to set up a Zap:

  1. Create a Trigger in Zapier: Choose Motion as the trigger app.

  2. Select a Trigger Event: e.g., Task Created, Task Completed.

  3. Set Up the Trigger: Define parameters (e.g., specific task labels).

  4. Choose an Action App: e.g., Slack, Google Sheets.

  5. Set Up the Action: Map fields between Motion and the target app.

  6. Test the Zap: Ensure data flows correctly.

  7. Activate the Zap: Enable automation.

2.4 Example Workflow Diagram

2.5 Best Practices for Zapier Integrations

  • Start Small: Build one Zap at a time.

  • Use Naming Conventions: Clear names help manage multiple Zaps.

  • Test Regularly: Ensure workflows remain functional.

3. API Integrations

Motion's REST API provides full flexibility for creating custom integrations tailored to your business needs.

3.1 Introduction to Motion API

  • Overview: Motion's REST API allows you to interact programmatically with tasks, projects, and more.

  • Documentation: Motion REST API Docs

3.2 Example Integration: Custom Automation with API

Problem Statement & Motivation

Manual workflows between Motion and external systems create inefficiencies and data silos.

Objective: Enable seamless task management through API integrations.

Example Workflow

  • Trigger: New task created in an external tool.

  • Action: Create a task in Motion.

Best Practices for API Integrations

  • Authentication: Secure API keys.

  • Error Handling: Implement retry logic.

  • Documentation: Keep API workflows well-documented.

For more advanced API integration guides, visit Motion API Documentation.

4. Conclusion

Integrations bridge the gap between Motion and your other tools, whether via native integrations, Zapier, or the API. Each method serves a unique purpose, and together they enable Motion to fit seamlessly into your tech stack.

  • Learn more about Native Integrations [here]

  • Explore Zapier Integrations [here]

If you encounter any challenges or have custom integration needs, don’t hesitate to reach out!

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