Motion Knowledge Base
  • Welcome to Our Help Center 👋
  • Tasks, Events, and Auto-Scheduling 101
    • Creating a Task in Motion
    • Creating an Event in Motion
    • What is Auto-Scheduling and How to Auto-Schedule Your Tasks in Motion
    • Customize Your Task Display in Motion
    • Understanding the Difference Between Tasks and Events in Motion
    • Understanding Free vs Busy in Motion
    • Why Tasks Look Different on the Calendar (Task States & Task Types)
    • Recurring Tasks and Events
    • Chunked Tasks: How and When to Use Them?
    • Understanding Schedules
    • Tasks Not Scheduling Where You Expect? Here's What's Actually Happening
    • How to Show Completed Tasks
    • How to Archive & Restore Tasks
    • Activity Feed: Tracking and Logging
  • Workspaces, Projects, and Workflows
    • Projects in Motion: Regular Projects, Workflow Projects, & Projects w/ AI
    • Ad-Hoc Stages in Motion Projects
    • PWT: Reusable Stages (Coming Soon)
    • Overview of Project Views in Motion
    • Gantt Chart: A Deep Dive
    • Kanban View: A Deep Dive
    • List View: A Deep Dive
    • Blockers
    • How to Set Up Your Workspace (Recommendations Based on Use Case)
    • Introducing Folders
    • Motion 'Favorites': Streamline Your Sidebar
    • Data Hierarchy: How Data is Structured in Motion (Task > Project > Folder > Workspace)
    • How Motion's Predictive System Helps You Adjust Projects on the Fly
    • Understanding Data Types in Motion
  • All Things Calendars
    • Calendar Settings (Understanding How Motion Works With Calendars)
    • How to Get Motion Tasks to Show on Your External Calendar
    • Understanding Calendar Integration in Motion: Google, Microsoft, and iCloud
    • Understanding Differences Between Google, Microsoft, and iCloud Calendars
  • Motion Dashboards
  • Motion Desktop Tabs
  • Motion AI Notetaker and Motion Docs
    • Motion's AI Notetaker Overview
    • Motion AI Notetaker Notes
    • Motion Docs
    • Motion's Mobile Docs w/ AI
  • Motion's Agenda View
  • Motion Settings
    • Booking Links 101
    • Motion Display Options (Dark Mode, Start Week On, Task Breaks)
    • How to Color Code Tasks, Events, and Calendars
    • Notifications Explained
  • How to Cancel Your Motion Plan
    • How to Cancel Your Plan
  • Motion Teams
    • Why Motion for Teams?
    • How to Sign Up for Motion Teams
  • Integrations
    • Native Integrations in Motion: Task from Email & Task from Siri
    • Integrations in Motion: Native, Zapier, and API
  • Mobile App
  • Motion Tutorial Sessions (Why and How to Watch)
  • Contacting Support: How to Get in Touch With Motion Support
  • FAQ’s
    • Most Commonly Asked Questions From Motion Customers
  • Google, Microsoft, and iCloud Calendars: What to Know
    • Everything Google Calendar: The Comprehensive Guide for Motion Users
    • Everything iCloud Calendar: The Comprehensive Guide for Motion Users
    • Everything Microsoft Outlook Calendar: The Comprehensive Guide for Motion Users
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On this page
  • Summary:
  • 1. Native Integrations
  • 1.1 Task from Email
  • 1.2 Task from Siri
  • 2. Zapier Integrations
  • 2.1 Why Use Zapier?
  • 2.2 Common Zapier Use Cases
  • 2.3 Setting Up a Zap in Motion
  • 2.4 Best Practices for Zapier Integrations
  • 3. API Integrations
  • 3.1 Introduction to Motion API
  • 3.2 Example Integration: Custom Automation with API
  • 4. Conclusion

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  1. Integrations

Integrations in Motion: Native, Zapier, and API

PreviousNative Integrations in Motion: Task from Email & Task from SiriNextMobile App

Last updated 2 months ago

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Note: This article assumes you've read "". If you haven't, we recommend starting there for foundational concepts.

Summary:

Integrations in Motion unlock powerful workflows, connecting Motion with other tools to reduce manual tasks, increase productivity, and streamline your team's operations.

Motion supports integrations across three primary methods:

  1. Native Integrations – Built directly into Motion for simple, out-of-the-box functionality.

  2. Zapier Integrations – Flexible automations connecting Motion with 5,000+ tools.

  3. API Integrations – Fully customizable workflows via Motion's REST API.

Let’s break each one down in detail.


1. Native Integrations

Native integrations are built directly into Motion and offer seamless functionality for common workflows.

1.1 Task from Email

  • Overview: Automatically create tasks in Motion directly from your inbox.

  • How it works: Forward an email to your unique Motion task creation email address.

  • Use case: You receive an important client email → Forward it to Motion → It shows up as a task in your inbox.

1.2 Task from Siri

  • Overview: Create tasks in Motion hands-free using Siri.

  • How it works: Use a Siri shortcut to add tasks to Motion.

  • Use case: While driving or on the go, you can say, “Hey Siri, Motion, create a task for XYZ”.


2. Zapier Integrations

2.1 Why Use Zapier?

  • Automation Across Tools: Connect Motion with CRMs, marketing platforms, and task managers.

  • Reduce Manual Work: Automate repetitive workflows.

  • Scalable Solutions: Build workflows for teams of any size.

2.2 Common Zapier Use Cases

Use Case 1: Motion ↔ Pipedrive

  • Scenario: Automatically create tasks in Motion when a deal moves stages in Pipedrive.

  • Trigger: Deal stage changes to "Contract Signed."

  • Action: Create a task in Motion titled "Follow up with client X."

  • Why it matters: Sales teams can ensure smooth handoffs without manually duplicating tasks.

Use Case 2: Motion ↔ Google Sheets

  • Scenario: Automatically log completed tasks from Motion into a Google Sheet.

  • Trigger: Task marked as "Completed."

  • Action: Add a row in Google Sheets with task details.

  • Why it matters: Maintain a historical log for reporting and analysis.

2.3 Setting Up a Zap in Motion

Follow these steps to set up a Zap:

Step 1 Set Up the Trigger

  1. Log in to your Zapier account.

  2. Click on "Make a Zap" at the top of the page.

  3. Select "Microsoft To-Do" as the trigger app, for example. (You can connect other available apps to Motion)

  4. Choose the appropriate trigger event, such as "New Task."

  5. Connect your Microsoft To-Do account (or the account you're trying to integrate with) to Zapier and test the trigger to ensure it fetches task data correctly.

Step 2 Configure the Action

  1. Choose "Motion" as the action app.

  2. Select "Create Task" as the action event.

  3. Connect your Motion account to Zapier.

  4. Test the action to allow Zapier to create a sample task in Motion.

  5. Turn on the Zap to automate the process.

Note: This Zapier integration allows you to create tasks in Motion, but this is a one-way connection. This means tasks in Motion won't trigger actions in the app you've connected with Motion.

2.4 Best Practices for Zapier Integrations

  • Start Small: Build one Zap at a time.

  • Use Naming Conventions: Clear names help manage multiple Zaps.

  • Test Regularly: Ensure workflows remain functional.


3. API Integrations

Motion's REST API provides full flexibility for creating custom integrations tailored to your business needs.

3.1 Introduction to Motion API

  • Overview: Motion's REST API allows you to interact programmatically with tasks, projects, and more.

3.2 Example Integration: Custom Automation with API

Problem Statement & Motivation

Manual workflows between Motion and external systems create inefficiencies and data silos.

Objective: Enable seamless task management through API integrations.

Example Workflow

  • Trigger: New task created in an external tool.

  • Action: Create a task in Motion.

Best Practices for API Integrations

  • Authentication: Secure API keys.

  • Error Handling: Implement retry logic.

  • Documentation: Keep API workflows well-documented.


4. Conclusion

Integrations bridge the gap between Motion and your other tools, whether via native integrations, Zapier, or the API. Each method serves a unique purpose, and together they enable Motion to fit seamlessly into your tech stack.

If you encounter any challenges or have custom integration needs, don’t hesitate to reach out!

Zapier allows you to connect Motion with thousands of other applications, automating workflows without writing a single line of code. Learn about which Zapier actions are supported in Motion [].

Documentation:

For more advanced API integration guides, visit .

Learn more about Native Integrations []

Explore Zapier Integrations []

Native Integrations in Motion: Task from Email & Task from Siri
Learn more about Task from Email
Learn more about Task from Siri
here
Motion REST API Docs
Motion API Documentation
here
here