Motion Knowledge Base
  • Welcome to Our Help Center 👋
  • Tasks, Events, and Auto-Scheduling 101
    • Creating a Task in Motion
    • Creating an Event in Motion
    • What is Auto-Scheduling and How to Auto-Schedule Your Tasks in Motion
    • Customize Your Task Display in Motion
    • Understanding the Difference Between Tasks and Events in Motion
    • Understanding Free vs Busy in Motion
    • Why Tasks Look Different on the Calendar (Task States & Task Types)
    • Recurring Tasks and Events
    • Chunked Tasks: How and When to Use Them?
    • Understanding Schedules
    • Tasks Not Scheduling Where You Expect? Here's What's Actually Happening
    • How to Show Completed Tasks
    • How to Archive & Restore Tasks
    • Activity Feed: Tracking and Logging
  • Workspaces, Projects, and Workflows
    • Projects in Motion: Regular Projects, Workflow Projects, & Projects w/ AI
    • Ad-Hoc Stages in Motion Projects
    • PWT: Reusable Stages (Coming Soon)
    • Overview of Project Views in Motion
    • Gantt Chart: A Deep Dive
    • Kanban View: A Deep Dive
    • List View: A Deep Dive
    • Blockers
    • How to Set Up Your Workspace (Recommendations Based on Use Case)
    • Introducing Folders
    • Motion 'Favorites': Streamline Your Sidebar
    • Data Hierarchy: How Data is Structured in Motion (Task > Project > Folder > Workspace)
    • How Motion's Predictive System Helps You Adjust Projects on the Fly
    • Understanding Data Types in Motion
  • All Things Calendars
    • Calendar Settings (Understanding How Motion Works With Calendars)
    • How to Get Motion Tasks to Show on Your External Calendar
    • Understanding Calendar Integration in Motion: Google, Microsoft, and iCloud
    • Understanding Differences Between Google, Microsoft, and iCloud Calendars
  • Motion Dashboards
  • Motion Desktop Tabs
  • Motion AI Notetaker and Motion Docs
    • Motion's AI Notetaker Overview
    • Motion AI Notetaker Notes
    • Motion Docs
    • Motion's Mobile Docs w/ AI
  • Motion's Agenda View
  • Motion Settings
    • Booking Links 101
    • Motion Display Options (Dark Mode, Start Week On, Task Breaks)
    • How to Color Code Tasks, Events, and Calendars
    • Notifications Explained
  • How to Cancel Your Motion Plan
    • How to Cancel Your Plan
  • Motion Teams
    • Why Motion for Teams?
    • How to Sign Up for Motion Teams
  • Integrations
    • Native Integrations in Motion: Task from Email & Task from Siri
    • Integrations in Motion: Native, Zapier, and API
  • Mobile App
  • Motion Tutorial Sessions (Why and How to Watch)
  • Contacting Support: How to Get in Touch With Motion Support
  • FAQ’s
    • Most Commonly Asked Questions From Motion Customers
  • Google, Microsoft, and iCloud Calendars: What to Know
    • Everything Google Calendar: The Comprehensive Guide for Motion Users
    • Everything iCloud Calendar: The Comprehensive Guide for Motion Users
    • Everything Microsoft Outlook Calendar: The Comprehensive Guide for Motion Users
Powered by GitBook
On this page
  • Summary:
  • The Fundamental Challenge:
  • The Individual Transformation
  • The Hidden Challenge: Work About Work
  • The Team Transformation
  • The Mathematics of Scale
  • Why Teams Get Exponentially More Value
  • The Engine Behind It All
  • Real-World Impact
  • The Investment Reality
  • Beyond the Numbers

Was this helpful?

  1. Motion Teams

Why Motion for Teams?

PreviousMotion TeamsNextHow to Sign Up for Motion Teams

Last updated 2 months ago

Was this helpful?

Summary:

Motion solves a critical challenge in modern work: figuring out when to do everything that needs to be done. For individuals, this means no more decision fatigue about what to work on next. But for teams, the impact is exponentially larger.

When you have 20 people trying to coordinate hundreds of tasks with complex dependencies, the time wasted on coordination (meetings, messages, updates) becomes massive. Motion eliminates this "work about work," saving teams 3.5 hours per person per day.

This is why the value proposition grows dramatically with team size - we're not just saving individual time, we're eliminating entire categories of organizational waste.

The Fundamental Challenge:

At its core, every workplace faces three fundamental challenges:

  1. Determining what needs to be done.

  2. Figuring out when to do it.

  3. Actually doing the work.

These challenges form the foundation of every productive system. Without clear answers, even capable teams can fall into inefficiency and misalignment.

Motion automates the second challenge — the "when." By managing timing and scheduling intelligently, Motion removes the mental load of deciding when tasks should happen. This creates value for individuals, but the real impact shines at the team level, where alignment scales effortlessly and productivity thrives.

The Individual Transformation

Let's start by understanding what happens for a single person. Here's what life looks like before Motion:

Now watch what happens when Motion takes over:

Already, this is a massive improvement. But here's where it gets really interesting - what happens when we scale this to an entire team.

The Hidden Challenge: Work About Work

Before we show the team transformation, you need to understand a crucial concept: In every organization, people spend their time on two types of activities:

Real Work (Value Creation):

  • Engineers building features.

  • Designers crafting interfaces.

  • Marketers launching campaigns.

  • Sales closing deals.

Work About Work (The Time Killer):

  • "Hey, is this done yet?" Slack messages.

  • "Quick sync" meetings that eat hours.

  • Calendar Tetris with meeting times.

  • Emergency meetings for missed deadlines.

  • Constant context switching between tasks.

This "work about work" isn't just annoying - it's eating up to 60% of your team's time. Your best people are spending more time coordinating than creating.

The Team Transformation

Here's what traditional team coordination looks like:

Now look at how Motion transforms team operations:

The Mathematics of Scale

Here's Where the Team Value Proposition Becomes Undeniable

Consider a 20-person team where the average fully-loaded cost per professional is $100 per hour. Without Motion, here's what gets wasted daily:


Traditional Daily Cost Breakdown

1. One hour checking Slack messages and updates: $2,000

  • Why it happens: Team members lose time chasing updates across tools and scattered messages.

  • Example: Sarah asks Jane, “Hey, did the client send over the final draft yet?” Jane replies, “I think it’s in Slack… or was it an email?” 15 minutes later, Sarah finally finds the message buried in an old thread.

2. One and a half hours in status meetings: $3,000

  • Why it happens: Meetings are often bloated with unnecessary updates.

  • Example: Alex sits through a 90-minute meeting, thinking, “Why am I hearing about backend issues? I just need my task updates.” Half the meeting feels irrelevant to his work.

3. One hour managing calendars and priorities: $2,000

  • Why it happens: Manually rearranging tasks and calendars eats up time.

  • Example: Jamie mutters to herself, “Okay, if I move this task to 2 PM and push that meeting, I can fit everything… oh wait, now there’s overlap.” 20 minutes are wasted shuffling blocks on a calendar.

4. One hour lost to context switching: $2,000

  • Why it happens: Most people don’t realize how much energy is lost switching between unrelated tasks.

  • How Motion helps: Motion's algorithm intelligently groups tasks by project, folder, and workflow, keeping focus aligned.

  • Example: Alex stares at his task list: “Write campaign email, respond to support tickets, prepare slides…” With Motion, his day looks like: “Write campaign email → Draft visuals → Schedule campaign.” No unnecessary context switching, just smooth execution.

Total Daily Cost of Inefficiency: $9,000

By addressing these common pitfalls with intelligent task scheduling, workflow grouping, and optimized communication flows, Motion helps teams reclaim valuable time and focus—every single day.


Why Teams Get Exponentially More Value

The coordination complexity grows exponentially with team size:

  • 5 people: 10 coordination points

  • 10 people: 45 coordination points

  • 20 people: 190 coordination points

Each additional team member doesn't just add their tasks—they multiply the coordination complexity. Motion handles all of this automatically.

It's like having a project manager who:

  • Never sleeps

  • Never misses a detail

  • Processes thousands of scheduling options instantly

  • Optimizes continuously


The Engine Behind It All

At team scale, Motion's AI engine simultaneously processes:

  • 20+ team members

  • 100+ active tasks

  • 300+ dependencies

  • 1000+ scheduling possibilities

It manages all the complexity that would normally require endless meetings and messages, including:

  • Task durations and deadlines

  • Personal working hours

  • Energy levels throughout the day

  • Meeting schedules

  • Priority levels

  • Dependencies

  • Cross-project requirements

  • Resource availability

  • Team capacity limits


Real-World Impact

Immediate Transformation:

  • Task completion rates soar

  • Meetings drop by 60%

  • Project timelines become reliable

Long-Term Improvements:

  • Team productivity jumps

  • Resource utilization optimizes

  • Project success rates climb


The Investment Reality

Motion's team plans reflect this scaling value:

  • 3 seats: Minimum for small teams

  • 5-10 seats: Ideal for growing teams

  • 15-20+ seats: Best for enterprise deployment

Each tier provides full access to Motion's capabilities, creating exponential returns as organizations grow.


Beyond the Numbers

While the mathematical value is compelling, Motion's true impact goes deeper. It transforms:

  • How teams collaborate

  • How projects progress

  • How organizations grow

  • How work gets done

This isn't just another tool—it's a shift in how work happens. Motion eliminates the busywork (or "work about work" as we call it) — that's been accepted as "normal," letting teams focus on creating value through meaningful work.

Experience how Motion can transform your organization from coordination chaos to focused execution.

  • For individuals: Get started here

  • For self-serve teams: Explore team plans here

  • For larger teams or custom onboarding: Contact our sales team by visiting our website and selecting 'contact sales'.