Motion Knowledge Base
  • Welcome to Our Help Center 👋
  • Tasks, Events, and Auto-Scheduling 101
    • Creating a Task in Motion
    • Creating an Event in Motion
    • What is Auto-Scheduling and How to Auto-Schedule Your Tasks in Motion
    • Customize Your Task Display in Motion
    • Understanding the Difference Between Tasks and Events in Motion
    • Understanding Free vs Busy in Motion
    • Why Tasks Look Different on the Calendar (Task States & Task Types)
    • Recurring Tasks and Events
    • Chunked Tasks: How and When to Use Them?
    • Understanding Schedules
    • Tasks Not Scheduling Where You Expect? Here's What's Actually Happening
    • How to Show Completed Tasks
    • How to Archive & Restore Tasks
    • Activity Feed: Tracking and Logging
  • Workspaces, Projects, and Workflows
    • Projects in Motion: Regular Projects, Workflow Projects, & Projects w/ AI
    • Ad-Hoc Stages in Motion Projects
    • PWT: Reusable Stages (Coming Soon)
    • Overview of Project Views in Motion
    • Gantt Chart: A Deep Dive
    • Kanban View: A Deep Dive
    • List View: A Deep Dive
    • Blockers
    • How to Set Up Your Workspace (Recommendations Based on Use Case)
    • Introducing Folders
    • Motion 'Favorites': Streamline Your Sidebar
    • Data Hierarchy: How Data is Structured in Motion (Task > Project > Folder > Workspace)
    • How Motion's Predictive System Helps You Adjust Projects on the Fly
    • Understanding Data Types in Motion
  • All Things Calendars
    • Calendar Settings (Understanding How Motion Works With Calendars)
    • How to Get Motion Tasks to Show on Your External Calendar
    • Understanding Calendar Integration in Motion: Google, Microsoft, and iCloud
    • Understanding Differences Between Google, Microsoft, and iCloud Calendars
  • Motion Dashboards
  • Motion Desktop Tabs
  • Motion AI Notetaker and Motion Docs
    • Motion's AI Notetaker Overview
    • Motion AI Notetaker Notes
    • Motion Docs
    • Motion's Mobile Docs w/ AI
  • Motion's Agenda View
  • Motion Settings
    • Booking Links 101
    • Motion Display Options (Dark Mode, Start Week On, Task Breaks)
    • How to Color Code Tasks, Events, and Calendars
    • Notifications Explained
  • How to Cancel Your Motion Plan
    • How to Cancel Your Plan
  • Motion Teams
    • Why Motion for Teams?
    • How to Sign Up for Motion Teams
  • Integrations
    • Native Integrations in Motion: Task from Email & Task from Siri
    • Integrations in Motion: Native, Zapier, and API
  • Mobile App
  • Motion Tutorial Sessions (Why and How to Watch)
  • Contacting Support: How to Get in Touch With Motion Support
  • FAQ’s
    • Most Commonly Asked Questions From Motion Customers
  • Google, Microsoft, and iCloud Calendars: What to Know
    • Everything Google Calendar: The Comprehensive Guide for Motion Users
    • Everything iCloud Calendar: The Comprehensive Guide for Motion Users
    • Everything Microsoft Outlook Calendar: The Comprehensive Guide for Motion Users
Powered by GitBook
On this page
  • Chunked Tasks
  • Benefits of Chunking:
  • Example:

Was this helpful?

  1. Tasks, Events, and Auto-Scheduling 101

Chunked Tasks: How and When to Use Them?

PreviousRecurring Tasks and EventsNextUnderstanding Schedules

Last updated 4 months ago

Was this helpful?

Note: This article assumes you've read "". If you haven't, we recommend starting there for foundational concepts.

Chunked Tasks

For lengthy or complex tasks, Motion allows you to break them down into smaller, more manageable blocks of time called ‘chunks’.

The minimum chunk size is a 15-minute period. The typical maximum chunk length is half the overall duration of that task.

Ex: An 8-hour task will have a maximum chunk option of 4 hours.

Chunked tasks are represented on the calendar by a fraction symbol that represents the number of chunks the particular task was split into (1/2, 2/3, 3/4, etc)

  • For example: a 1/2 symbol on a chunked task suggests the task is part of a partially completed task block split into two chunks.

Benefits of Chunking:

  • Allow Motion's AI algorithm to break tasks into smaller, more manageable pieces; ensuring efficient and effective scheduling of longer tasks.

  • Helps avoid task burnout by spreading the work of long tasks across multiple sessions.

  • Ensures steady progress on long-term tasks while still allowing you to focus on other tasks and responsibilities.

Example:

Let’s say you use Motion to balance both your professional and personal lives; creating a busy schedule full of tasks and events. This schedule has limited availability outside of a few 30-min gaps spread throughout the week.

With that in mind, let’s say you have a 2-hour task that you want to complete by the end of the week, but you are having a hard time finding a 2-hour window to schedule this task amongst your busy schedule.

Well you might consider breaking this task into chunks. Breaking the task into four 30-minute chunks will ensure you are able to schedule the full task effectively in your gaps of available free time.

As task chunks can be scheduled at any point between their creation date and their deadline, they provide flexibility and optimization; ensuring you complete your large task by its assigned deadline.

Why Tasks Look Different on the Calendar (Task States & Task Types)