Connecting Your iCloud Calendar to Motion ๐Ÿ“…

To streamline your schedule management, you can easily connect your iCloud calendar to Motion.

Interactive walkthrough

Here's a step-by-step guide to help you get started:

  1. Log In to Motion ๐Ÿ“ฒ

Access your Motion account by visiting Motion's website or using the desktop app.

  1. Access Calendar Settings โš™๏ธ

Click on the "Settings" option in the Motion dashboard.

  1. Add Calendar โž•

Under the Calendar Settings section, locate the Add Calendar option. You will see a list of compatible calendar services like Google, Microsoft, and Apple.

  1. Choose iCloud โ˜๏ธ

Click on Apple to select iCloud as your calendar service of choice.

  1. Apple ID Login ๐Ÿ๐Ÿ”‘

A new window may appear with on-screen instructions or a video tutorial (if available). If not, follow the next steps.

  1. Visit Apple ID ๐ŸŒ

Within the setup instructions, you'll find a hyperlink to Apple ID. Click on it.

  1. Login to iCloud ๐ŸŒŸ

Log in to your iCloud account using your Apple ID, which is typically in the format of โ€œyourname@icloud.com.โ€ Enter your password.

  1. Two-Factor Authentication ๐Ÿ“ฑ๐Ÿ”

After logging in, you may receive a two-factor authentication code on your mobile device. Enter this code to verify your identity.

  1. Generate App-Specific Password ๐Ÿ”„๐Ÿ”

Once logged in, you'll encounter a menu of options. Look for the one labeled โ€œApp-Specific Passwordsโ€ and click on it.

  1. Copy the Password ๐Ÿ“‹๐Ÿ”‘

Generate an app-specific password and copy it. This password is unique and will be used to link your iCloud calendar to Motion.

  1. Back to Motion ๐Ÿƒโ€โ™‚๏ธ

Return to the Motion interface and click โ€œNext.โ€ You should see a screen with two text boxes.

  • The top box is for your iCloud email (e.g., โ€œyourname@icloud.comโ€).

  • The bottom box is where you paste the app-specific password you copied earlier (e.g., โ€œ1234-5689-abcd-efghโ€).

12 A. Choose the Calendars for Task Scheduling Conflict Checks ๐Ÿ“…๐Ÿ•’

Before you proceed, take a moment to select the calendars that Motion should consider when checking for scheduling conflicts. In this section, you can essentially instruct Motion to analyze these calendars and ensure that your tasks don't clash with existing commitments, such as meetings and events.

The calendars you choose under โ€œAccountsโ€, โ€œMy Calendarsโ€, and โ€œFrequently Met Withโ€ will be added to your "My Calendars" settings within Motion.

Motion's AI uses the information from your selected calendars in the "Accounts" and "My Calendars" sections to intelligently auto-schedule tasks, avoiding conflicts with existing events. However, events from "Frequently Met With" calendars do not influence this scheduling. Learn more about the three calendar layers here: Detailed Guide to Calendars in Motion.

12 B. Create events/tasks on ๐Ÿ“โœ…

This is where you select the calendar on which you want to create new events, especially if your iCloud calendar is your MAIN calendar.

Here's a crucial tip: when making an event, such as clicking and dragging a time slot on the calendar and adding details like titles or conference links, the default host will be your iCloud calendar.

One key feature to remember is the bidirectional synchronization: any event created in Motion will appear in your linked iCloud calendar, and vice versa.

To sum it up, when you select "Create events/tasks on," and your MAIN calendar is your iCloud calendar (e.g., yourname@icloud.com), any new events you create within Motion will automatically populate that iCloud calendar.

By following these steps, your iCloud calendar will be seamlessly integrated into Motion.

  • Mobile Disclaimer: iCloud calendars cannot be added from Motion's mobile app.

  • External Calendar Task Disclaimer: Currently, tasks created within Motion cannot be synchronized externally with your iCloud calendar. We'll keep you informed about any updates regarding this feature!

Frequently Asked Questions (FAQs) ๐Ÿค”

I added an event in my iCloud calendar - why is it not syncing with Motion?

  • Calendar syncing operates in near real-time. However, due to network conditions or the volume of data being processed, there may be a delay of 5-10 minutes before events are synced with your Motion app.

Why are some of my calendars within my iCloud account not showing in Motion?

  • We donโ€™t support iCloud subscription calendars at the moment. However, if itโ€™s a calendar you created within iCloud, you can reach out to support for further assistance.

Why canโ€™t I add travel time to my event?

  • Adding travel time to an event under an iCloud calendar is not supported at the moment.

Why canโ€™t I see my tasks on my iCloud/iPhone calendar?

  • Task syncing to iCloud calendar is not supported just yet.

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