Scheduling All Day Events Blocking or Allowing Tasks

Scheduling All-Day Events: Blocking or Allowing Tasks

In our modern and busy lives, task scheduling has become a necessity. From managing work assignments to personal commitments, every minute counts. However, in the flurry of appointments and deadlines, there's a silent disruptor often overlooked: the β€œAll-Day Event.”

In this article, we delve into the intricate dynamics of how all-day events impact task scheduling.

When setting an all-day event, don't just click and drag time for the entire day. Instead, specifically select the "All Day" option to accurately set up your event.

Block Tasks with a "Busy" All-Day Event

Motion doesn't schedule tasks on particular days because of all-day busy events. Busy events prevent Motion from scheduling tasks over them, so tasks are being moved to the next available time. Setting a "Busy" all-day event in your "Accounts" or "My Calendars" prevents Motion's AI from scheduling tasks, ensuring an uninterrupted break.

To block tasks, follow these steps:

  1. Select "All Day". This signals your event spans the entire selected day.

  2. Click the "All Day" toggle. Now, your event is recognized as an all-day event.

  3. Mark the event as "Busy" to block any tasks.

    1. Click the "+" button at the top of your calendar view to open the event interface.

  4. Once done, you can see your all-day busy event pinned on top of your calendar (filled out with color).


If tasks aren’t respecting your all day busy event, it could be that you've added it using a calendar that's not included in the β€œMy Calendars” section.

Allow Tasks with a "Free" All-Day Event

To allow tasks, follow these steps:

  1. Follow steps 1-3 above to create an all-day event.

  2. Mark the event as "Free", allowing tasks to be scheduled.

  3. When an all-day event is marked as "Free", Motion's AI sees the day as available for tasks. You'll see tasks scheduled, despite the all-day event. All-day free events are hollowed-out (not colored).


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