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Labels and Statuses Explained

Managing statuses and labels in Motion is key to organizing and optimizing your workflow. Here's how you can leverage custom labels and statuses to enhance task and project management:

Setting up Statuses

  1. 1.
    Go to ‘Settings’ in Motion.
  2. 2.
    In the left sidebar, select a specific workspace.
  3. 3.
    Select the ‘Statuses’ tab to add a custom status to define the progress of your tasks.

Setting up Labels

  1. 1.
    Go to ‘Settings’ in Motion.
  2. 2.
    In the left sidebar, select a specific workspace.
  3. 3.
    In the ‘Labels’ tab, add a label to categorize tasks by theme or priority.
  4. 4.
    Apply the label to either a project or task in the ‘Projects and Tasks’ tab or ‘Calendar’ tab.

Statuses and Labels 101: Organize and Track Your Workflow

Custom labels and statuses play a crucial role in keeping your workflow organized and efficient. With Motion's Projects and Tasks tab and Kanban board, you have the flexibility to create and apply customized labels and statuses to individual tasks or projects. Let's explore their benefits and how they work:

🏷️ Labels: Categorize Tasks for Effective Organization

Labels allow you to sort tasks based on themes or categories, providing a systematic way to manage your projects. Let's take a design team working on a website redesign project as an example:
The design team can create labels such as 'UX/UI Design,' 'Visual Design,' 'Content Creation,' and 'Development' to categorize tasks based on different aspects of the project. By assigning labels to tasks, team members can easily filter and focus on specific areas of work. For instance, a task related to wireframing and prototyping can be labeled as 'UX/UI Design,' while a task related to graphic design can be labeled as 'Visual Design.' This helps team members prioritize and work efficiently within their respective areas of expertise.

📊 Statuses: Track Task Progress at a Glance

Statuses provide a visual representation of the progress of a task, enabling you to track its status and ensure tasks move smoothly through your workflow. Continuing with our design team example:
The design team can assign statuses such as 'In Progress,' 'On Hold,' and 'Completed' to track the progress of their tasks. As tasks move from one stage to another, team members can update the status accordingly. For instance, a wireframing task can initially be set as 'In Progress,' then transition to 'On Hold' if waiting for client feedback, and finally marked as 'Completed' when finished.
Statuses provide a clear snapshot of the task's progress, making it easy to identify bottlenecks, prioritize work, and keep everyone on the same page. It helps the design team stay organized, ensuring tasks are completed on time and projects progress smoothly.

The Significance of the 'Auto-scheduled' Status

It's important to understand the distinction between the 'Auto-scheduled' status and other statuses in Motion. The 'Auto-scheduled' status plays a unique role in the system, as it enables Motion's AI-powered scheduling system to automatically assign tasks to the calendar based on your existing commitments and priorities.
Tasks marked with the 'Auto-scheduled' status are intelligently scheduled on the calendar, ensuring efficient time management and optimized scheduling. This feature is particularly useful for tasks that require specific time slots and dependencies. For example, a design team may have a task labeled as 'Development' and assigned the 'Auto-scheduled' status, ensuring it is automatically scheduled on the calendar, considering other project deadlines and team members' availability.
Tasks with other statuses, such as 'Backlog' or 'Not Started,' will not be automatically scheduled on the calendar. These tasks require manual scheduling to allocate specific time slots, allowing you to have full control over their placement.
By leveraging labels and statuses effectively, the design team can categorize their tasks, track their progress, and ensure efficient collaboration throughout the website redesign project. Custom labels provide a structure to organize your workflow, while statuses provide a visual representation of progress, making it easy to stay on top of your tasks.