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Show Tasks on External Calendars

When collaborating on projects or sharing calendars, controlling the visibility of your tasks to others becomes important. Motion provides options to display tasks on external calendars by adjusting the "Auto-scheduling" settings. You can find this feature under Settings > Auto-scheduling > Show tasks on Google & Outlook calendars.

Display Options

Motion offers two options for displaying tasks on external calendars, each with its own benefits and considerations. Let's explore them:

🔒 Option 1: Only Show Tasks on Motion Calendar

When selecting this option, tasks are exclusively scheduled within Motion. On external calendars, only events are visible, keeping your tasks private. However, this may lead to scheduling conflicts if others schedule meetings over your tasks. Fixed-time tasks indicated by a lock icon can overlap with meetings, causing potential conflicts.

🌐 Option 2: Show Tasks on Google & Outlook Calendars

With this option, anyone with access to your calendar can see whether you're available for a meeting or working on a task. It enhances collaboration and helps prevent scheduling conflicts. However, keep in mind that your tasks will be visible to others. You can control the visibility by toggling the "Display task names" setting.
The choice between these options depends on your specific needs and preferences. If project collaboration and awareness of availability are crucial, "Show tasks on Google & Outlook calendars" is recommended. On the other hand, if task privacy and avoiding scheduling conflicts are a priority, "Only show tasks on Motion Calendar" is the better choice.
Consider your requirements and select the option that aligns best with your workflow.

Frequently Asked Questions

1. Where can I find the "Display task names" setting?

  • You can find this setting under Settings > Auto-scheduling > Show tasks on Google & Outlook calendars.

2. What happens if I select "Only show tasks on Motion Calendar" and someone schedules a meeting during a task time?

  • Your free Motion task will be rescheduled by our algorithm.

3. Can I control the visibility of my tasks if I select "Show tasks on Google & Outlook calendars"?

  • Yes, you can control the visibility by toggling the "Display task names" setting.