Why Motion for Teams is So Damn Good
Last updated
Last updated
Motion solves a critical challenge in modern work: figuring out when to do everything that needs to be done. For individuals, this means no more decision fatigue about what to work on next. But for teams, the impact is exponentially larger. When you have 20 people trying to coordinate hundreds of tasks with complex dependencies, the time wasted on coordination (meetings, messages, updates) becomes massive. Motion eliminates this "work about work," saving teams 3.5 hours per person per day. This is why the value proposition grows dramatically with team size - we're not just saving individual time, we're eliminating entire categories of organizational waste.
At its core, every workplace faces three fundamental challenges:
Determining what needs to be done
Figuring out when to do it
Actually doing the work
These challenges form the foundation of every productive system. Without clear answers, even capable teams can fall into inefficiency and misalignment.
Motion automates the second challenge — the "when." By managing timing and scheduling intelligently, Motion removes the mental load of deciding when tasks should happen. This creates value for individuals, but the real impact shines at the team level, where alignment scales effortlessly and productivity thrives.
Let's start by understanding what happens for a single person. Here's what life looks like before Motion:
Now watch what happens when Motion takes over:
Already, this is a massive improvement. But here's where it gets really interesting - what happens when we scale this to an entire team.
Before we show the team transformation, you need to understand a crucial concept: In every organization, people spend their time on two types of activities:
Real Work (Value Creation):
Engineers building features
Designers crafting interfaces
Marketers launching campaigns
Sales closing deals
Work About Work (The Time Killer):
"Hey, is this done yet?" Slack messages
"Quick sync" meetings that eat hours
Calendar Tetris with meeting times
Emergency meetings for missed deadlines
Constant context switching between tasks
This "work about work" isn't just annoying - it's eating up to 60% of your team's time. Your best people are spending more time coordinating than creating.
Here's what traditional team coordination looks like:
Now look at how Motion transforms team operations:
Consider a 20-person team where the average fully-loaded cost per professional is $100 per hour. Without Motion, here's what gets wasted daily:
1. One hour checking Slack messages and updates: $2,000
Why it happens: Team members lose time chasing updates across tools and scattered messages.
Example: Sarah asks Jane, “Hey, did the client send over the final draft yet?” Jane replies, “I think it’s in Slack… or was it an email?” 15 minutes later, Sarah finally finds the message buried in an old thread.
2. One and a half hours in status meetings: $3,000
Why it happens: Meetings are often bloated with unnecessary updates.
Example: Alex sits through a 90-minute meeting, thinking, “Why am I hearing about backend issues? I just need my task updates.” Half the meeting feels irrelevant to his work.
3. One hour managing calendars and priorities: $2,000
Why it happens: Manually rearranging tasks and calendars eats up time.
Example: Jamie mutters to herself, “Okay, if I move this task to 2 PM and push that meeting, I can fit everything… oh wait, now there’s overlap.” 20 minutes are wasted shuffling blocks on a calendar.
4. One hour lost to context switching: $2,000
Why it happens: Most people don’t realize how much energy is lost switching between unrelated tasks.
How Motion helps: Motion's algorithm intelligently groups tasks by project, folder, and workflow, keeping focus aligned.
Example: Alex stares at his task list: “Write campaign email, respond to support tickets, prepare slides…” With Motion, his day looks like: “Write campaign email → Draft visuals → Schedule campaign.” No unnecessary context switching, just smooth execution.
By addressing these common pitfalls with intelligent task scheduling, workflow grouping, and optimized communication flows, Motion helps teams reclaim valuable time and focus—every single day.
The coordination complexity grows exponentially with team size:
5 people: 10 coordination points
10 people: 45 coordination points
20 people: 190 coordination points
Each additional team member doesn't just add their tasks—they multiply the coordination complexity.
Motion handles all of this automatically.
It's like having a project manager who:
Never sleeps
Never misses a detail
Processes thousands of scheduling options instantly
Optimizes continuously
At team scale, Motion's AI engine simultaneously processes:
20+ team members
100+ active tasks
300+ dependencies
1000+ scheduling possibilities
It manages all the complexity that would normally require endless meetings and messages, including:
Task durations and deadlines
Personal working hours
Energy levels throughout the day
Meeting schedules
Priority levels
Dependencies
Cross-project requirements
Resource availability
Team capacity limits
Task completion rates soar
Meetings drop by 60%
Project timelines become reliable
Team productivity jumps
Resource utilization optimizes
Project success rates climb
Motion's team plans reflect this scaling value:
3 seats: Minimum for small teams
5-10 seats: Ideal for growing teams
15-20 seats: Suited for larger departments
20+ seats: Best for enterprise deployment
Each tier provides full access to Motion's capabilities, creating exponential returns as organizations grow.
While the mathematical value is compelling, Motion's true impact goes deeper. It transforms:
How teams collaborate
How projects progress
How organizations grow
How work gets done
This isn't just another tool—it's a shift in how work happens. Motion eliminates the busywork (or "work about work" as we call it — to learn more about work about work, click here) that's been accepted as "normal," letting teams focus on creating value through meaningful work.
Experience how Motion can transform your organization from coordination chaos to focused execution.
For individuals: Get started here
For self-serve teams: Explore team plans here
For larger teams or custom onboarding: Contact our sales team at sales@usemotion.com