Tasks versus Events

Tasks in Motion

Tasks in Motion are individual action items, designed to be highly flexible and adaptable, or dynamic in short. They are driven by artificial intelligence, which factors in variables such as duration, start and end dates, scheduling parameters, chunk duration, deadline type, and priority level. The AI then auto-schedules these tasks on the calendar, dynamically adjusting them as necessary for optimized time management.

Events in Motion

Events in Motion are activities or commitments that are fixed in time. These are static and do not adjust or shift dynamically like tasks. They can include a range of professional meetings to personal commitments.

Examples of tasks and events:


βœ… Business Plan Creation: Draft a detailed business plan for a new startup.

πŸ—“οΈ Client Meeting: Attend a pre-scheduled meeting with an important client.

βœ… Meal Preparation: Set aside time to plan and prepare meals for the week.

πŸ—“οΈ Doctor's Appointment: A scheduled visit to the doctor.

βœ… Market Research: Conduct thorough market research for a new product launch.

πŸ—“οΈ Team Standup: Participate in a monthly team meeting.

βœ… Garage Organization: Organize and clean the garage during the weekend.

πŸ—“οΈ Friend's Wedding: Attend a friend's wedding ceremony.

βœ… Sales Forecasting: Perform quarterly sales forecasting to predict future revenue.

πŸ—“οΈ Concert: A concert you have bought tickets for.

βœ… Content Creation: Allocate time to write and schedule blog posts for the company website.

πŸ—“οΈ Job Interview: Conduct an interview for a new team position.

βœ… Reading Time: Set aside time to read a book or industry-related articles.

πŸ—“οΈ Gym Class: Attend a booked fitness class.

βœ… Email Campaign: Plan and execute an email marketing campaign.

πŸ—“οΈ Webinar Attendance: A scheduled time to attend an industry-related webinar.

βœ… Grocery Shopping: Set a task to complete the week's grocery shopping.

πŸ—“οΈ Flight Schedule: Catch a pre-booked flight for a vacation or business trip.

In summary, tasks in Motion are individual actions that are dynamically arranged for optimal scheduling, whereas events are fixed-time commitments that remain stationary on your calendar. By understanding and utilizing these distinctions, you can effectively harness Motion's AI capabilities to enhance your productivity and time management.

Frequently Asked Questions (FAQs) πŸ€”

Why are my events not rescheduling?

  • Motion's AI scheduling feature applies exclusively to tasks. It adeptly manages your task list by accommodating events from your connected calendars and scheduling tasks around events you're attending (busy). This functionality does not extend to events themselves.

I have a task that must be done yearly. What’s the best way to achieve this?

  • We currently don't offer an annual recurrence option for tasks. However, you can create an annually recurring event instead.

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