Managing Workspaces: Private, Public, and My Tasks
๐ Private Workspaces
Need to keep personal projects separate? Whether it's managing a โHome Renovationโ or organizing a โSide Hustle,โ private workspaces are the answer. Here's how:
Click on "Projects" and then on "+" in the left sidebar to create a new workspace.
Your newly created workspace is exclusively yours, providing a secure space for managing personal or non-work-related tasks.
You can manage access to this workspace in the โTeamโ section, ensuring privacy and control over who can view or edit your tasks.
๐ Shared Workspaces
Collaborate seamlessly with shared workspaces in Motion. For example, if you're launching a new product with your marketing team, create a โProduct Launchโ workspace, invite team members, and everyone can access tasks and projects.
You can manage your Workspace access by following these steps:
Go to Settings.
On the left pane, youโll see โWorkspaces.โ
Select the workspace youโd like to modify.
Under โMembers,โ click on โ+Add Memberโ and then select the person youโd like to add to the workspace.
To revoke a memberโs access to the workspace, simply click the trash bin icon next to their name.
Walkthrough
๐ค My Tasks Workspace (Includes Private and Shared tasks)
โMy Tasksโ in Motion is your personalized task dashboard, consolidating all assignments regardless of their source.
For instance, imagine you're in a sales team and have a task in the shared โSales'โ workspace to finalize a proposal. This task, though in a public workspace, appears in your โMy Tasksโ too. This ensures you have a comprehensive view of all your responsibilities, from collaborative projects to individual tasks.
Motion's distinction between shared workspaces, โMy Tasks,โ and private workspaces provides flexibility for collaborating on team projects, tracking individual tasks, and managing personal responsibilities, all in one place.
Frequently Asked Questions (FAQs) ๐ค
How can I add members and give them access to certain workspaces?
You can check out this article for more information: Team Management: Adding and Removing Members
Why canโt I assign tasks to my member?
This situation occurs when a member lacks access to the workspace where the task is from. TL;DR: Tasks can only be assigned to members if they originate from a public or shared workspace.
Example 1 - Task A was created in My Tasks; so, it isnโt possible to assign it to them because it's from your personal workspace.
Example 2 - Task B is located in a shared workspace called "Human Resources." You canโt assign your team member the task if they donโt have the permissions to access it. You can fix it in Settings > Team > Members.
Why canโt I add my teammate to a workspace?
It could be that they arenโt part of your team yet, and youโre trying to add them directly to a workspace. In such cases, it's advisable to first add them and then adjust their workspace access accordingly.
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