Understanding Free, Busy, and Fixed Tasks and Events in Motion

Free Tasks in Motion

Imagine Alex has a report due on Friday. It's Monday, and he has a task scheduled to start working on this report. However, due to unforeseen circumstances, he isn't able to begin on it. In Motion, tasks with a dotted border are considered "free tasks." Since Alex's task to start the report has enough time slots before its Friday deadline, it's classified as a free task. Consequently, Motion automatically reschedules this task to a later time, say Tuesday, providing Alex with flexibility while still ensuring the deadline is met.

Busy Tasks in Motion

Now, let's suppose Alex has a project proposal due on Thursday. It's Wednesday, and he still hasn't started. Since the available time slots before the task's deadline are limited, Motion designates it as a "busy task," indicated by a solid border. This means Alex needs to attend to this task immediately, as postponing it could result in missing the deadline. Busy tasks in Motion serve as critical alerts that help Alex maintain effective time management and productivity.

Fixed Task

If you want a task lock in place, you can do so by dragging an existing task on your calendar to a new time. If you don’t complete the task within the set timeframe, Motion will automatically reschedule it for you just like any other task.

Free vs Busy Events

Motion's classification of free and busy also extends to events. Let's explore this with a couple of scenarios in Alex's schedule.

Alex has scheduled an optional team brainstorming session on Wednesday afternoon. This session doesn't require his undivided attention and can be moved if necessary. In Motion, this is considered a "free" event. Alex can reschedule this event or plan tasks during this time, offering him greater flexibility in his schedule.

On the contrary, Alex has a critical client meeting on Tuesday morning. This meeting requires his full attention and cannot be moved. Motion classifies this as a "busy" event. During busy events, Motion prevents the auto-scheduling of tasks, ensuring Alex can focus solely on his client meeting.

For instance, if Alex had set a full-day busy event, Motion's AI would respect this and refrain from scheduling any tasks for that day. This consideration ensures that Alex's significant events take precedence in his schedule, allowing him to focus without interruptions.

By understanding the differences between free and busy tasks and events, Alex can leverage Motion's features for optimal time management and productivity. This understanding will help him manage his deadlines effectively and plan his schedule with precision, enhancing his overall productivity

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