🚀 Creating Effective Tasks in Motion
Creating an effective task in Motion involves defining a task that is both actionable and dynamic. In the context of the Motion product, a task needs to meet two criteria:
Actionable: Can the task actually be performed?
Dynamic: Is the task flexible regarding when it can be started and completed?
A bad example of a task would be something like "Pick up kids from school" because it can only be done at a fixed time when school is out, typically around 3:15 PM. 🕒
📝 Adding a Task
To create a task in Motion, follow these steps:
Click the "Add Task" button. 📌
A Task Modal will appear, where you can specify various task details, including:
Title: Provide a clear and concise title for the task. 📚
Priority: Define the task's priority (e.g., ASAP, high, medium, low). ⚡
Duration: Specify the estimated duration of the task. ⏱️
Scheduling: Determine when the task should be scheduled, including its frequency (one-time or recurring). 🗓️
Chunk (if applicable): Break the task into smaller chunks if necessary. 🧩
Start Date: Set the task's earliest start date. 📅
Due Date: Establish the task's deadline. ⏳
Hard Deadline Toggle: Specify if the task has a fixed deadline. ⚠️
Status: Define the task's current status (e.g., to-do, in progress, completed). 📈
Tag (if applicable): Assign relevant tags to the task. 🏷️
Workspace: Assign the task to a specific workspace. 🌐
Task Project (if applicable): Associate the task with a particular project. 📂
👀 Task Visibility
After scheduling a task, it appears in multiple places:
Calendar Tab: The task is visible on your calendar, marking the scheduled time for the task. 🗓️
Project Tab: In the project tab, tasks are organized within projects. 📊
🌟 Using Task Templates
Task templates are invaluable for standardizing tasks and saving time when creating similar tasks. You can create task templates in Motion by following these steps:
Click on "Settings." ⚙️
Navigate to your workspace. 🧭
Select "Templates" and create a task template. 📋
Using task templates streamlines the process, especially when you have multiple tasks with similar requirements. 🚧 More info on templates here.
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