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🚀 Email Integration

🎯 TL;DR:

Motion's email integration allows you to effortlessly turn emails into tasks, unleashing the power of automation and scheduled tasks. Streamline your workflow and enhance productivity with this feature! 📧📆

📧 How to Create Tasks from Emails with Motion

To utilize our email integration, follow these steps:
  1. 1.
    Log In: Visit https://www.usemotion.com/ and log in with your Motion account email.
  2. 2.
    Access Settings: Head to the "Settings" tab represented by a gear icon.
  3. 3.
    Navigate to Integrations: Within the Settings tab, locate and click on "Integrations."
  4. 4.
    Select Email: Choose the "Email" option.
You'll find a brief description of our email integration in the pop-up window as seen below:
For emails to be processed, they must be forwarded to this exact address: [email protected]

🛠️ Common Questions and Notes

Can Motion automatically detect and flag task-like emails for me? No, Motion cannot automatically parse through your inbox to identify and convert emails into tasks. All task creation from emails requires forwarding to [email protected].
Can Motion Parse Through Attachments (e.g., Excel Files, PDFs, Flight Booking Files, etc.)? No, Motion cannot read or parse the text through attachments or files within the email thread. It focuses solely on the actual email body and its content. Attachments such as Excel files, PDFs, or flight booking files are not processed by Motion for task creation.
How long should it take for my tasks to appear? Email task creation is usually swift, and you can expect your tasks to show up in about 30 seconds or less.
Can I CC, BCC or add other recipients to the email? No, the email must be sent from your Motion login email (your account email) to [email protected].
You can find your account email (the email you need to send from) by clicking on the profile icon in the top right-hand side of your interface. You can also find the email you need to send from by just clicking 'Settings' > 'Emails' > 'Inbox.' It will tell you the email you need to use.

✉️ Examples of Sending Emails for Task Creation:

Here are some examples of emails you can draft and send to [email protected]:
Example 1 Subject: Body: Call Client (Insert Client Name), Due this Friday, high priority, estimated 1 hour.
Example 2 Subject: Body: Finish Presentation for Finals Week, Due this Wednesday, ASAP priority, estimated 1 hour.
Example 3 Subject: Body: Draft Sales Plan for Team, High priority, due next Tuesday, estimated 30 minutes.
Once created, the task will look like this:

📂 Examples of Forwarding Emails for Task Creation:

Here are some examples of emails that you can forward to [email protected]:
  • "Great catching up with you today; let's prepare all documents for the client meeting next Monday."
  • "Hey (Your Name), I'd love to book a discovery call with you sometime next week."
How it looks on the calendar:

❌ Examples to Avoid:

  • "Can you book the flight?" (Unclear and lacks details)
  • "Do the report?" (Vague and missing crucial information)
Unclear and vague email:
Highly ambiguous and lengthy email:
Remember, the more specific and detailed your email instructions are, the more effective Motion's task creation will be.
Embark on a more productive workflow by leveraging Motion's email integration feature! 🌠📧📅